He said there was nothing secretive about the meeting and it was fair and reasonable for council staff to see them.
"I can speculate that it might be concerning [what's] happening on a Saturday morning [on Commerce St] ... we'd be more interested in any sort of factual observations they might want to make about how [the market] is operating on a Saturday."
But a Frankton retailer, who asked not to be named, had concerns about Forlongs meeting the council before the FBA's application.
The permit expired on Saturday and the market needs a new one to continue operating.
"As far as we knew and as far as councillors knew everything was sorted so to have these secret meetings is wrong on so many levels."
Mr Allen said council would today hear public submissions about shared zones such as on Commerce St, where vehicles must give way to pedestrians.
The council will decide on the implications of this probably by next month but Mr Allen said the market was not dependent on shared zones.
Councillor Dave Macpherson said councillors had agreed the shared space option was the best compromise but now "seemed to be getting fightback from council engineers who don't particularly like shared spaces" and were saying it was too hard and expensive.
He warned the council was entering an "unusual and dangerous" process by meeting Forlongs and believed the next decision should be made when council received the report they had asked for about how to introduce shared spaces on a long-term basis.
FBA chairwoman Edwyna Carlson said the shared concept appeared to be working and stallholders were happy, Mr Forlong was opposed to the idea.
"It hadn't been a problem for more than 20 years and now it is."
"I think he has a vendetta to close the markets down, I don't think it comes down to business at all. He just wants to get the market closed."
She said the markets would run as a shared space until September when the FBA would reapply for a further 31-day road closure.