Josh Byers of Konica Minolta gives tips on cost cutting through document technology
What will conducting a technology audit achieve? All businesses are looking at how they can streamline costs such as printing. It shows where steps can be removed from a task, where wastage can be reduced andensures staff are maximising the available technology.
How can print costs be better monitored and controlled? Departments and individuals can be given a project-based or monthly budget.
What purpose is served by restricting functions? A multi-function printer (MFP) can restrict certain functions. For example, only the marketing department may have access to colour, and internal documents are produced in black and white.
What simple adjustments can be made to reduce print costs? Printing on both sides of a sheet of paper (programmable through the MFP) will reduce a company's paper consumption and wastage.
What is electronic document management, and what difference can it make? With electronic document management, documents are scanned, stored electronically and retrieved through the MFP and document software. This significantly improves staff efficiency.
