We all have lives filled with daily tasks, workflows and errands. The way most people measure productivity is by crossing off items from the reliable "to-do" list. After being accustomed to doing the same things over and over again, efficiency starts to kick in. This stage is very fulfilling, yet
Robyn Pearce: Is efficiency the best measure of effectiveness?
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Most people measure productivity by crossing off items on a 'to do' list. Photo / Thinkstock
What it boils down to is priorities. When new things that are more important come your way, you have to think about how you will reallocate your attention, effort and time. Even small new commitments can leave a dent in your schedule if not handled properly.
What are signs of ineffectiveness?
• Decrease in output
• Increase in stress levels
• Compensation for loss of time
• Lack of goals (too much focus on small tasks)
Take a step back and make adjustments
One of the best ways to stay effective is to take a step back and ask yourself: 'What is the most important thing today?'
It is easy to get caught up in a long list of repetitive tasks. Routines turn into habits, which can be difficult to break. When things change around the office, such as new systems, layouts or schedules, failing to make adjustments results in inefficiency and frustration. Try to take the time to balance the scale by focusing on how to do things more effectively. You might find that some old methods and techniques need to be updated.
This is the first step in how to be more effective. It is always important to remember that there is more than one way to get things done. If your old method of doing things isn't working out anymore, don't hesitate to try something new.
Robyn Pearce (known as the Time Queen) runs an international time management and productivity business, based in New Zealand. Get your free report 'How To Master Time In Only 90 Seconds' and ongoing time tips at gettingagrip.com.