The meeting would be "very significant" and would involve "high-level decision-making", that would impact on the Tauranga City Council in terms of providing infrastructure to open up land to developers.
"Our role is to do the high level structure planning... the big roads, water, waste water, storm water and parks and reserves so that is a lot of work and a lot of money that is going in our budget this year," said Crosby.
"It is really critical we work with the developers because they do all the local services and local development but the big infrastructure we obviously supply and that is paid back by the development contribution."
The process was incredibly difficulty and required a lot of analysis and financial management to deliver the infrastructure to get the land ready for homes to built on, he said.