Wairoa Marae chairman Phillip Hikairo said Mr Koole had approached the marae and was told to put his proposal in writing so it could go through the correct channels but the documentation only arrived in the post on Tuesday the day before the boat appeared at the river.
The office administrator scanned it and sent it to the Ngati Kahu hapu team for response but a day was not long enough, he said.
"I said to the guy, 'That's not good enough'," Mr Hikairo said. He could not stop the boat from being launched as it was a public boat ramp but the hapu was "not keen on putting that thing in the water", he said.
"He just intended on putting his boat in there to run a commercial operation.
"We're certainly against that."
Mr Hikairo said the hapu leadership was considering the issue but wanted to see that Mr Koole had the licences and documentation needed to go ahead with the venture.
Mr Hikairo was also waiting to hear back from the team to establish whether the boat could be launched and remain in the river while the issue was settled.