"Twice a year the Prime Minister, with the assistance of a Cabinet committee of ministers, considers all nominations received, and a shortlist is made for submission to the Queen.
"The number of nominations received always exceeds the number of honours available," Ms Hayward said.
"With the exception of New Zealand Defence Force personnel, all nominees on the shortlist are asked by the official secretary to the Governor-General whether the proposal to include their name in an honours list is acceptable, before the Queen formally approves an honour.
"If a nominee declines, their name does not go forward for approval."
The office does not give out details of individual nominations, including a decline of a proposed honour, so it's not known how many, or if any, Northlanders were nominated.
Ms Hayward said there are usually several people from Northland on each Queen's Birthday and New Year honours lists.
A check of Northern Advocate records back to 2000 found that every honours list since then had contained Northlanders.
* Who in Northland do you think deserves an honour and why? Send your response to letters@northernadvocate.co.nz.