What are doing now for the:
• 101 times you yet again retype the same information in emails or text messages?
• Meet someone new but don't have the time to write a card or greeting?
• Want to thank someone, pose a question, respond nicely to a LinkedIn request - but don't have the time?
• Email the same form or directions to someone yet again?
• Put a quick proposal together from several different saved Word document paragraphs?
You can retype and type and retype. Or you can use these two ideas:
On your smartphone:
- Write all your repetitive phrases, directions, texts and save them as a note in your notepad.
- The next time you need it, do not retype. Go to notepad
- Double click the respective not to copy.
- Then go back to your email/SMS and tap again to paste in your new message.
Do a similar thing with the feature called Quick Parts. Here is the 43 second video I made to show you.
- You'll find Quick Parts when you click open a new email.
- On the Insert tab, in the Text Pane group, click Quick Parts.
It's as easy as 1-2-3 to create a quick part
• Open and type out what you would like to save in an email.
• On the Insert tab, in the Text group, click Quick Parts
• Click Save Selection to Quick Part Gallery.
After you save your content to the Quick Part Gallery, you can reuse it over and over and over again.
I haven't found anything similar in Gmail.
Who ever said a signature has to be a signature? Save your entire repetitive paragraphs as individual signatures. Formatting will be preserved if you send emails as html or rich text. Then when you create a new email, click insert>signature and you can put any number of your (repetitive phrase) signatures on top of each other. You can even create a full blown quote this
A few thoughts:
• Thank you (for your enquiry, response, interest, request for more information)
• Lovely meeting you at the ...
• Responding to a meeting request
• Responding to applicants
• Forms normally sent to staff
• Pieces of quotes, proposals
• About our company
• Emails to other departments requesting information
• We need further information.
• A Google map link to your location
How would you / do you use your Notepad or Quick Parts?